HOW TO SUBMIT

Zou-no-hana Terrace will be celebrating its 10th anniversary in 2019.

The Zou-no-hana district is where Commodore Perry of the United States first landed when he arrived in Yokohama for his second visit to Japan, on March 31, 1854. Ever since Yokohama was designated as one of the 5 open treaty ports according to The Treaty of Amity and Commerce between Japan and the United States, this area became the first fully open port in Yokohama, and also an important commerce location where people actively traded with various countries.

150 years have passed since then, and as part of the commemorative event for the 150th anniversary since the opening of the port, the birthplace of the Yokohama port, “Zou-no-hana”, was transformed into the “Zou-no-hana Park”. A wide and spacious square was built on a green hill with a view of the sea and port. The mood of a port town can be felt from the Nihon-odori that runs near, and the “Zou-no-hana Terrace” was constructed within this space as a rest house that could also be used as an art space. Just like how foreign and Japanese cultures met when the port first opened, various people as well as cultures came together and linked. Ever since, it has frequently held various cultural programs of art, performing arts, and music in order to become a spot where new cultures are able to emerge.
Today it is often used as a resting place for office workers during their lunch breaks on weekdays, and also people of the city such as couples or families who spend time to enjoy their days off.

As a commemorative event for its 10th anniversary, the Zou-no-hana Terrace will hold a new art project in order to continue being loved by the people, and also to become an even more comfortable and relaxing place.
We will be seeking for ideas that we would like to have remaining in the next year/ 10 years/ 100 years, and also presenting a “Public Space Project” that will exhibit a “Futurescape” that reflects the people’s visions at the Zou-no-hana Park.

This project aims to bring together and realize the individual creativities of artists and people of the city. We look forward to your participation.

1_Entry Detail

  • Please try to picture a view of the Zou-no-hana Park in the future, in a year/ 10 years/ 100 years from now. Then present an idea about the things you wish to create or do in this location in order to realize that vision.
  • Please select the duration and timeframe during when you would like your idea to be presented, and also the place from the specified locations.
schedule
Duration with the *symbol requires consultation
MAP

2_Entry Conditions

  • Please present an idea that can contribute to making the Zou-no-hana Terrace an even more relaxing, comfortable, and enjoyable place.
  • Ideas will be presented/ announced by the applicant at the “Zou-no-hana Terrace 10th Anniversary Commemorative Exhibition” in June 2019. Details of the presentation/ announcement must be feasible.
  • There are no restrictions on the type/ method of expression for the ideas.
  • Ideas must correspond with the regulations of use of the venue.
    *Ideas that fall under the “Zou-no-hana Park Event Guideline” 7 Disapproval Standards (shown below) will not be accepted.
    (1) Holding of events that are deemed to cause trouble or danger at the location of the event or nearby areas.
    (2) Acts that are deemed to disturb public order and peace.
    (3) Acts that are deemed as religious activities of a certain religion.
    (4) Any act with the main purpose of sales.
     Sales of goods for the purpose of gaining profit are not approved as a general rule.
    (5) Use of space for a prolonged period (standard period of use is usually within 7 consecutive days, or a total of 15 days if within the same month).
    (6) Acts that damage the park.
    (7) Use of fire in the park.
    (8) Acts of advertisement in the park.
    (9) Parking of vehicles in facility spaces other than the parking space of the park.
    *Any political activities are not accepted.
    *Exhibit works must not damage the facility.
    *Plans may be asked to be changed due to other safety measures, regulations, or circumstances regarding facility management.
  • The time and location will be adjusted according to the collected application details. There may be cases where we may not be able to meet certain requests, therefore we kindly ask for your understanding.
  • Please confirm beforehand that submitted ideas do not infringe any third party’s copyrights or intellectual property rights, and that you have received copyright clearance.

3_Exhibition Fee

  • There is no exhibition fee.
  • The organizers will not be providing support for costs required to realize ideas. We ask that all expenses are covered by the applicant.
    *However, we have setup the [Zou-no-hana Terrace 10th Anniversary Special Website] where those seeking for support can exchange information. Please use this website and also confirm the process until your request is publically released.
    SUPPORT >>

4_Schedule

Submission deadline
February 11 (Mon.), 2019 (no exceptions)
Selection>>Notice of selection result
February 2019
*Selection results will be notified by the project office (Zou-no-hana Terrace) by late February.
Announcement of Exhibition Details
April 2019
Exhibition
June 7 (Fri.)-16 (Sun.), 2019
Venue
Zou-no-hana Park/Terrace

5_Eligible Applicants

  • Individuals or groups that are able to present their ideas as exhibits/ performances during the exhibition period. No age/ career restrictions.
    *If the applicant is a minor, a “guardian” (over the age of 20) with accountability must be specified.
    *However, applications will not be accepted in the following cases.
    (1) The applicant is an organized crime group, member of an organized crime group, affiliated with an organized crime group, or deemed to have close relations with an organized crime group specified by the Yokohama City Organized Crime Exclusion Ordinance.
    (2) Evidence is found that the applicant has violated the provisions of the Kanagawa Prefecture Organized Crime Exclusion Ordinance.

6_Application Method

  • Please fill out the required items in the specified application form (please download from the [Zou-no-hana Terrace 10th Anniversary Special Website]) and send.
  • Applications can be sent by email (10th@zounohana.com) or by mail delivery (Zou-no-hana Terrace, 1 Kaigandori, Naka-ku, Yokohama-shi, Kanagawa).
  • For emails, please make sure the size of the attached file is 5MB or smaller. We ask that mail delivery fees are covered by the applicant.
    [Form 1] Applicant information (2 pages)
    [Form 2] Idea outline/ Selected duration, time frame, location/ Idea description (3 pages)

7_Selection Criteria

After application deadline, screenings will be conducted to confirm whether the submitted ideas meet the application conditions. Then the selection will be carried out by the project team of this event (Zou-no-hana Terrace-Yokohama City-Project Partner). The selected ideas will be exhibited/ performed from June 7-June 16, 2019 at the “Zou-no-hana Terrace 10th Anniversary Exhibition”.

8_Awards

  • Participants will be invited to the 10th anniversary party of the “Zou-no-hana Terrace 10th Anniversary Exhibition”.
  • Outstanding “ideas” selected from those on exhibit/ performed at the “Zou-no-hana Terrace 10th Anniversary Exhibition” will be awarded. (Organizer Award/ “Audience Award” selected by exhibition visitors etc.)
  • A commemorative item will be gifted to awarded applicants.

9_Precautions with application/ participation

  • The applicant retains copyrights of their entry works. However, selected applicants must comply with (1) necessary use of works (copy/ screening etc.) in order to have the entry work announced by Zou-no-hana Terrace and Yokohama City, (2) use of works in printed materials or homepages for publicity of this project by Zou-no-hana Terrace and Yokohama City, and (3) copy of works in order to keep as record by Zou-no-hana Terrace and Yokohama City.
  • The selected applicant’s name, submitted title, and images will be released on printed materials or websites, and announced to the media. As a general rule, except otherwise provided by laws and regulations, personal information will not be used for purposes other than publicity, or provided to third parties without the approval of the applicant.
  • The personal information of the applicant or representative will be used for contact regarding entry work application, notification of selection result, matters relating to other competition operations, and guidance for future events.
  • Applications will be disapproved should there be any act of promoting antisocial forces. Selection results will be revoked without warning, even if the evidence is confirmed after passing the selection process. We will not be held liable for any damages or losses caused as a result of this.
  • Submitted application materials will not be returned.
  • Applicants (exhibitors) must create/ setup/ remove/ manage and operate etc. their own works. The organizers will not be held liable for any damages of works during the event period.
  • Please make sure that works do not damage the facility. Foundations cannot be built on the pavement or ground and anchors cannot be used with existing facilities such as fences, pillars, lighting, and also on the ground. Restorations must be swiftly carried out in the event any damage is caused in the facility.

10_Where to Submit/ Contact

Zou-no-hana Terrace 10th Anniversary Project Office (Zou-no-hana Terrace)
1 Kaigandori, Naka-ku, Yokohama-shi, 231-0002  10th@zounohana.com

Submission Guideline(EN)
Submission Form (EN)

Q&A

1. Regarding submissions

Q.1 Can elementary students apply?

Yes. However, a “guardian” (over the age of 20) such as a parent etc. with accountability must be specified.

Q.2 Can schools or classes apply?

Yes, However, a “guardian” (over the age of 20) such as a parent etc. with accountability must be specified if the applicant is a minor.

Q.3 Can companies apply?

Yes. However, please make sure that entry details do not fall under the 7 Standards for Disapproval* in the “Zou-no-hana Park Guidance for Special Events”.

Q.4 Are there any exhibition fees?

There are no exhibition fees.

Q.5 Are there any assistance costs provided for the exhibits?

Support for costs in order to realize ideas is not offered by the organizers. Costs for creating the work must be covered by the applicant.
*However, we have setup the [Zou-no-hana Terrace 10th Anniversary Special Website] where those seeking for support can exchange information. Please use this website and also confirm the process until your request is publically released.

Q.6 Can participation costs be collected?

This may be restricted to energy costs needed for operating entry works or compensation of consumables costs. Please consult.

Q.7 Are projects involving sales of goods accepted?

This falls under 7 Standards for Disapproval(4) in the “Zou-no-hana Park Guidance for Special Events”, therefore in principle this is not accepted.

Q.8 Will works for the 10-year project really be placed on exhibit for 10 years?

The purpose of this project is to envision what we want the Zou-no-hana Park to be like in a year/ 10 years/ 100 years. We have chosen the time frame of 10 years, however for the meantime, the entry works are expected to be placed on exhibit for 10 days, which is the maximum amount of days for the event. As for after this project, we cannot make any guarantees as of now. However, we will consider continued display of works that managers and involved personnel feel are necessary, as well as works that people would like to have remaining.

Q.9 Are works that have been applied for other events also accepted?

Yes. However, please confirm that it meets all the entry conditions.

Q.10 Are personal works that have been presented in the past also accepted?

Yes. However, please confirm that it meets all the entry conditions.

Q.11 Is collecting production costs through crowd funding accepted?

Yes. However, the notification of selection results is expected to be around mid-February.

Q.12 I would like to participate. However, I would need support in order to realize my idea.

If you require support, please use our special website for exchanging information in order to seek supporters, which will be ready momentarily. First submit your “idea” that you have, and request for the necessary type of support. Please visit the website page for further details.
However, this service does not guarantee that applicants may receive support, and we ask for your understanding.

Q.13 Is it possible to withdraw application if unable to receive support after submitting an application?

Yes.

2. Regarding how to submit applications

Q.1 Are there other ways to submit applications apart from mail service?

Applications by email are also accepted. Please make sure the size of attached files is 5MB or smaller.

Q.2 Will submitted materials be returned?

The submitted materials will not be returned.

Q.3 How many applications can we submit?

Multiple proposals are accepted. However, the applicant him/ herself must create and perform/ take part during the event period. Please submit as long as it is feasible.

Q.4 What are the rules regarding copyrights of works?

The applicant retains copyrights of their entry works. However, selected applicants must comply with (1) necessary use of works (copy/ screening etc.) in order to have the entry work announced by Zou-no-hana Terrace and Yokohama City, (2) use of works in printed materials or homepages for publicity of this project by Zou-no-hana Terrace and Yokohama City, and (3) copy of works in order to keep as record by Zou-no-hana Terrace and Yokohama City.

3. Regarding the exhibit of works

Q.1 Are there power sources that can be used?

There are outdoor power sources within the Zou-no-hana Park, which can be used under certain conditions. Please not that places where it can be used/ power capacity will be restricted.

Q.2 Is it possible to fixate works onto the ground using ground anchors?

Please make sure that works do not damage the facility. Foundations cannot be built on the pavement or ground and anchors cannot be used with existing facilities such as fences, pillars, lighting, and also on the ground. Restorations must be swiftly carried out in the event any damage is caused in the facility.

Q.3 If certain arrangements are necessary with the facility regarding the exhibit of works, will there be any support?

Any requests towards the management of Zou-no-hana Park regarding the exhibit/ holding of works will be handled by the organizer.

Q.4 Will support be provided for running the exhibits?

There will be no support for running the exhibits. Please make sure that entry ideas can be created/ operated or performed by the applicant and members of staff arranged on your own.

Q.5 Are there any warranties regarding breakdown/ damage of works?

The organizer is not liable for any breakdown/ damage of works that are caused during the event period.

Q.6 Can vehicles be used to transport works in and out of the venue?

Vehicles may be used to transport works, however separate arrangements are required. Also, there is no parking space at the venue, therefore we ask that you use nearby parking spaces if you wish to use vehicles.

4. Regarding volunteer staff

Q.1 I am unable to apply, but would like to offer help.

This project will setup a special website where those in need of support can exchange information for seeking supporters. The requested details for support by these applicants will be available here. Please view this and contact the project office should you find anything that you can cooperate with.

Q.2 I would like to apply as a volunteer staff for the project.

We ask that you submit volunteer staff applications on your own. Please use our special website where those in need of support can exchange information for seeking supporters. Please confirm on the website page regarding the process until information is released.

*Ideas that fall under the “Zou-no-hana Park Event Guideline” 7 Disapproval Standards (shown below) will not be accepted.
(1) Holding of events that are deemed to cause trouble or danger at the location of the event or nearby areas.
(2) Acts that are deemed to disturb public order and peace.
(3) Acts that are deemed as religious activities of a certain religion.
(4) Any act with the main purpose of sales.
 Sales of goods for the purpose of gaining profit are not approved as a general rule.
(5) Use of space for a prolonged period (standard period of use is usually within 7 consecutive days, or a total of 15 days if within the same month).
(6) Acts that damage the park.
(7) Use of fire in the park.
(8) Acts of advertisement in the park.
(9) Parking of vehicles in facility spaces other than the parking space of the park.
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ORGANIZED BY
Zou-no-hana Terrace
CO-ORGANIZED BY
City of Yokohama
PROJECT PARTNERS
Koizumi Atelier, abanba inc., Nomad Production


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